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Community Meeting and AGM - plus Parish Hustings - 07 May 2014

posted 15 Apr 2014, 13:11 by Tomo   [ updated 1 May 2014, 05:53 ]
This year our AGM and annual community meeting will take place on Wednesday 7th May 2014.

We look forward to welcoming as many members of the community to the meeting, at 7.45pm for an 8pm start at the War Memorial Hall on Common Road, Chorleywood, WD3 5LN.

We will be able to update you on what we have been doing over the past 12 months and more importantly get feedback from you on your local concerns.

The timing of our meeting allows us this year to host a hustings for the upcoming Parish Council Elections which will be held on Thursday 22nd May along with other District and European Elections.

As an Association we were very aware of the strong views that were felt on both sides of the debate about the proposed Play Area on the common, and many residents engaged with their Parish Councillors over the issue. Whatever your views we encourage as many residents as possible to engage with your prospective Parish Council candidates and understand who is putting themselves forward to work on the Parish Council for the next four years.

As an Executive committee we look forward to welcoming you - so come and join us for a glass of wine and some nibbles.

Meeting Agenda:

1. Minutes of the 2013 Annual General Meeting
2. Matters arising therefrom
3. Executive Committee’s Report
4. Vote on Resolutions
We propose to change Rule 13 to enable greater flexibility in payments to be made by the Association.
Existing Rule 13
13. A Banking Account shall be opened in the name of the Association into which all monies received shall be paid and from which withdrawals shall be made only upon the signature of the Hon. Treasurer or Hon. Secretary, counter-signed by either the Chairman or Vice-Chairman or by one or two other Executive Committee Members nominated for this purpose by the Committee.
Proposed Rule 13
13. A Banking Account shall be opened in the name of the Association into which all monies received shall be paid and from which withdrawals shall be made and managed by the Hon. Treasurer. There will be at least three committee members, including the Hon. Treasurer who are authorised by the committee to make payments on behalf of the Association. Payments may be made by any two authorised committee members unless a payment is less than £100 in which case the payment may be sanctioned by a single authorised committee member if they have approval by email from another authorised committee member.
5. Treasurer’s Report and Accounts
6. Appointment of Independent Examiner
7. Election of Officers and Committee
8. Any Other Business
9. Close
Mini Hustings for the forthcoming Chorleywood Parish Council Elections

Nominations for Officers and Committee of the Residents' Association:
Rule 17 states that written notice of resolutions not on the Annual General Meeting Agenda and of nominations of officers, other committee members and the independent examiner together with names of Proposers and Seconders for such resolutions and nominations must be delivered to the Honorary secretary of the Association not less than seven clear days before the Annual General Meeting. Nominations must be accompanied by the consent of the nominee. In the event of the secretary failing to receive sufficient written nominations in accordance with this rule to fill all vacancies, the chairman of the meeting shall accept nominations from the floor in respect of such unfilled vacancies only. Honorary Secretary Scott Bayliss.


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