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Privacy Policy

Chorleywood Residents Association (Association) is a representative association for the residents and community of Chorleywood parish in Hertfordshire, United Kingdom with web platform www.chorleywoodresidents.co.uk. Information about our activities and constitution are posted on our web platform.

As part of our activities we collect and hold information of subscribers, participants and representatives for digital communications. This Privacy Policy explains how we use information we collect from you when you use our site. We keep our Privacy Policy under regular review. Any updates will be posted on this web page and, where appropriate, notified to you by e-mail. This Privacy Policy was last updated on 30 April 2018. If you have privacy questions which are not answered by this Privacy Policy or any other queries about how we use your information, please contact us at: enquiries@chorleywoodresidents.co.uk.

  1. What information do we collect about you?
  2. How will we use the information about you?
  3. Information sharing
  4. Other websites
  5. Access to your information
  6. Data Protection Notice
  7. Changes to our privacy policy
  8. Our details
1. What information do we collect about you?

1.1 Information provided by you

We collect information about you (such as your name, address and e-mail address) when you register with us, sign up for emails, e-mail us or contact us via social media sites using the links on our website.

We also collect information when you choose to provide it on any form or for participation in any events, fund raising activities, for any interactive features on our web site or through third party facilities such as completing surveys, providing feedback and participating in competitions.

We collect information about Executive Committee members, Resident Representatives, volunteers, members of external bodies and persons who we liaise with for administrative purposes. This maybe displayed for public information both online and offline for the purposes of the Association’s activities.

1.2 Records of website use

Our website server automatically records information that your browser sends whenever you visit a page on our website, such as your IP address; details of the web browser and operating system that you are using; the date and time of your request; the specific page requested and how you arrived at that page (eg, the search term used to find the page or link clicked to access it). This is statistical data about our users’ browsing actions and patterns and does not identify any individual.

1.3 Cookies

We may store information about your use of our site and preferences by using cookies which are stored on your computer’s hard drive. Please note that our advertisers may also use cookies. You may refuse to accept cookies or receive notification when you receive cookies by adjusting your privacy settings in your browser. However, if you refuse cookies in a few cases you may be unable to access certain parts of our site or to use all of its functionality.

2. How will we use the information about you?

2.1 Information collected about you

We collect information about you to communicate with you for the purposes for which the information was given or inform you about any matters we feel might be of interest to you. We may use your information collected from the website to personalise your repeat visits to our website. The Association will not share your information for marketing purposes with any other organizations without your prior explicit consent.

2.2 Interactivity

Allowing you to participate in interactive features of our website, when you choose to do so; and you can opt out from receiving information from us at any time by sending an e-mail to enquiries@chorleywoodresidents.co.uk, or Unsubscribing from link provided on the communication.

3. Information sharing

We will not share your information with any third parties without your prior explicit consent unless required to do so to comply a legal or regulatory obligation; to enforce our terms of use, or to protect the Associations rights or users of our website.

4. Other websites

Our website contains links to other websites. This Privacy Policy only applies to our website. If you access other websites via our links you should read their own privacy policies.

5. Access to your information

You have a right to access, modify and delete the personal information that we hold about you. If you would like a copy of some or all of your personal information, please email us at enquiries@chorleywoodresidents.co.uk or write to us at the address given on Contact Us page of our web site www.chorleywoodresidents.co.uk.

6 Data Protection Notice

6.1 The purpose of this statement is to set out how we use personal information we may obtain about you. By registering as a user of our services, providing your information or by using or website generally you agree to this use.

6.2 When you register or use this site you may be asked to provide certain information such as your contact details. We will store this data securely. We will use this data to communicate with you.

6.3 We may use information you provide or is obtained by us:

a.To register you with our website and to administer our website services;

b.For assessment and analysis to enable us to review, develop and improve services or information we may offer.

c.To send you our newsletter if you have opted-in to receive it. You can unsubscribe at any time by following the link provided.

d.To administer and inform you of any prize draws or competitions you may enter.

6.4 We may give information about you to the following, who may use it for the same purposes as set out above:

a.To our Executive Committee members, employees, volunteers and agents to administer any communications by us now or in the future.

We may also disclose your information if we have a duty to do so or if the law requires us to do so.

6.5 So that we can monitor and improve our website, we may gather certain information about you when you use it, including details of your domain name and IP address, operating system, browser version and the web site you visited prior to our site.

6.6 Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on our website activity. Cookies allow us to understand who has viewed which pages, links and advertisements, to determine how frequently particular pages are visited and to determine the most popular areas of our web site. Cookies also allow us to make our web site more user friendly. We use cookies to give you a better experience when you return to our website. Most web browsers automatically accept cookies. You do not have to accept cookies, and you should read the information that came with your browser software to see how you can set up your browser to notify you when you receive a cookie. This will give you the opportunity to decide whether to accept it.

6.7 We endeavour to take all reasonable steps to protect your personal details. However, we cannot guarantee the security of any data you disclose on-line. You accept the inherent security risks of providing information and dealing on-line over the Internet and will not hold us responsible for any breach of security unless this is due to our negligence or willful default.

6.8 You have the right to see personal data (as defined in the Data Protection Act) we keep about you. If you are concerned that any of the information we hold on you is incorrect and needs amending please write to us at: enquiries@chorleywoodresidents.co.uk.

6.9 If you have any comments or queries in connection with our privacy policy, please contact us at enquiries@chorleywoodresidents.co.uk

7. Changes to our Privacy Notice

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 25 April 2018.

8. Our details

www.chorleywoodresidents.co.uk is a website owned and operated by Chorleywood Residents’ Association, an unincorporated association whose contact details are given on Contact Us page on the website.

Any questions, comments and requests regarding our Privacy Policy should be addressed to enquiries@chorleywoodresidents.co.uk.